Summary

PayGlobal uses offsets to compare an employee's first clock for a day to their roster. Offsets determine which day a swipe should fall into. If there are no offset values, PayGlobal associates the first clock time with the day it was swiped in.

Fields

24:00 offset before:

This field controls how to deal with clock swipes before midnight. For example, if '01:00' is entered into this field, PayGlobal knows that any clock swipes one hour before midnight are associated with a roster time on or after midnight (the next day).

Take the case of an employee who is rostered to start at midnight on Saturday, and clocks in at 23:50 on Friday. PayGlobal checks whether this swipe time is between [00:00 - offset] (23:00 the previous day and 00:00 this morning). PayGlobal associates this swipe and all subsequent swipes related to this shift with Saturday's (current day) clock data as the first swipe is within the offset before range. The clock-in time for the employee will be midnight.

24:00 offset after:

This field controls how to deal with clock swipes after midnight. For example, if '01:00' is entered into this field, clock swipes within one hour after midnight are associated with a roster time prior to midnight (the previous day). This allows PayGlobal to associate late swipes with the correct roster date. This deals with times that actually happen after midnight but are treated as the current day.

For an employee who is rostered to start at 23:30 on Monday and who clocks in at 00:20 on Tuesday, PayGlobal checks whether this swipe time is between [24:00 tonight + offset after] (01:00 tomorrow morning). PayGlobal associates this swipe and all subsequent swipes related to this shift with Monday's clock data (current day), as the first swipe is within the offset after range.

Max shift length:

This field details the maximum shift (timeband) length. Logically speaking, if an employee has a start time for a shift, then there must be an end time. But what happens when an employee forgets to log out? If PayGlobal has no idea of what the maximum shift length should be, then it will regard the employee's next clock in time as the end time for the first shift. By specifying the maximum shift length in this field, PayGlobal can make an assumption about whether the next clock time belongs to the end of the employee's shift or whether it is actually the start of a new shift and the employee has forgotten to clock out for the last shift.

For example, if an employee has a clocking at 08:00, and this field is entered as '12:00', PayGlobal will look forward 12:00 hours (or whatever number is specified in this field) for another clocking to be associated with the first.

If there are two clock swipes for an employee that are more than twelve hours apart, then PayGlobal makes the following assumptions:

• There is a missing clock swipe.
• The two clock swipes are for different shifts.

Max working day length:

This field defines the maximum length of time an individual can work in 24 hours.

Split shifts after a break of:

Employees that work split shifts usually have a long break period between the two shifts. For example, an employee may work a split shift of 07:00 - 10:00 and 17:00 - 22:00.

This field controls how long a break can be before the shift is regarded as a split shift. If a value of '2:00' is entered here, then for any employee clock swiping a break that is longer than two hours, PayGlobal assumes that the employee is working a split shift.

When an employee has two clock swipes that are less than two hours apart, then PayGlobal assumes that they are taking a break and anchors or rounds the times accordingly.

Roster offset:

Roster offset ensures that clock swipes are associated with the correct rostered shift when the clock swipe is outside the Anchoring rules.

PayGlobal subtracts this value from the employee's roster start time to create an offset roster start time. Clock swipes after this time can only be associated with the rostered date for that shift.  

For example, if this field contains a value of '01:30' (1.5 hours). Basically this sets the rule for any clock swipes 1.5 hours before a rostered Start time (i.e. outside the Anchoring rules). It is most useful when employees with a rostered Start time of 01:00 (or similar) start work before midnight. The clock swipe time is the previous day. However, by specifying a roster offset time here, it means that the clock swipe is associated with the current day.

In another example, an employee is rostered to start at 02:00 Wednesday and the Roster offset is 01:30. Any swipes after 00:30 Wednesday (02:00 - 01:30) can only be associated with Wednesday.

Reverse offset:

Reverse offsets ensure that clock swipes are associated with the correct rostered shift. They ensure that a clock swipe time outside the Anchoring rules is associated with the correct rostered end time. This is useful when an employee's rostered end time is 23:30 and the employee works late so that the clock swipe out time is the next day. Using reverse offset associates the clock swipe out time with the current day.

For example, an employee is rostered to work from 16:00 to 23:00 on Thursday and the Roster offset is 01:30. Any swipes before 00:30 Friday (23:00 + 01:30) can only be associated with Thursday.

See also

Date Anchoring

Rounding

Anchor Groups - Misc - Transfers/Breaks

Anchor Groups - Misc - Duplicates