Summary

In accordance with the New Zealand Holidays Act 2003 (No. 129) your PayGlobal database must contain the appropriate User-Defined Accumulators (UDAs).

PayGlobal can create default UDAs on command, or you can set them up manually.

The default UDAs are designed for the New Zealand Holidays Act 2003 leave calculations:

• Average Weekly Earnings (52 week rule)
• Ordinary Weekly Pay (4 week rule)
• Relevant Daily Pay (4 week rule)....pre 2011
• Average Daily Pay (52 week rule)...from 2011

Each of these calculations have the following UDAs:

• Earnings – The Gross Earnings for an employee in one pay period.
• Days – The total number of days an employee worked in one pay period.
• Hours – The total number of hours an employee was paid in one pay period.

Default UDAs

The following table lists the default UDAs that PayGlobal can create.

Further default settings

In addition to the above table, each default UDF will have the following setting:

• Module: Payroll
• Pay type: Both
• Type: Quantity - this setting has no impact on how the UDAs have

For upgrades to v4.36 and newer LWOPWEEKS is automatically added as part of the upgrade process.

For new implementations all UDAs in the above table except those relating to the old Relevant Daily Pay - 4 week rule are created when the Leave Defaults command is run.

Except for LWOPWEEKS, if you do not want to use the default UDA codes, then you can create your own UDA records - but you remember to ensure these are applied to the Holidays Act tab in Modify Company Settings.

Earnings and Hours UDAs

The default set-up is reliant on a specific Allowance Group. PayGlobal will create default Allowance Groups as per the above table when Leave Defaults is run. However, those allowance groups will be empty, therefore you will need to populate them with the appropriate Allowances.

Days UDAs

The default set-up utilises the Days Worked values from the Pay Header feature.

LWOPWEEKS UDA

This is a system generated UDA.

It is designed to look at allowance transactions in each pay that have the Weeks Absent field populated.

The values added to the Employee UDA Breakdowns record for this UDA is used for reducing the divisor of the Average Weekly Earnings rate (AWE) where the:

• AWE Rate is calculated using QW. Average Weekly Earnings; and
• Employee's Annual Leave table's Entitlement date rule is set to Reduce weeks worked

UDA Related features

You can access UDAs from the following areas:

• UDA Breakdowns tab - Employees | Payroll | Breakdowns | UDA Breakdowns tab
• Employee UDA Breakdowns makeup table - Employee Details | Payroll |Employee UDA Breakdowns
• Leave Defaults - Payroll | Leave Setup | Leave Defaults
• Create UDA Breakdowns - Payroll | Create UDA Breakdowns
• User-Defined Accumulators - Administration | User-Defined Accumulators
• Holidays Act tab - Administration | Modify Company Settings | Payroll | Processing | Holidays Act tab

Security

Important: Users without a Security Profile automatically gain Edit access to all UDA related features.

You need to ensure that all users have a Security Profile and have appropriate access rights to UDA related features.

Accessing the Employees - UDA Breakdown tab

Use the Security Profiles | Menu | Access Level field to set the appropriate access levels for users.

The minimum access requirements for users to Edit or View the Employees | UDA Breakdown tab are:

See also

Employee UDA Breakdowns makeup table

Employees - UDA Breakdowns tab

User-Defined Accumulators